FINANCIAL TOOLS
PERIODIC TRANSACTION SCHEDULING AND REMINDERS (CTRL + S)
Use the Scheduler Form to plan periodic transactions (revenue, expenditure or transfers) or to remind you to enter an important one time transaction.
To do so, click on the "Show Schedular" Icon on the toolbar to bring up the Scheduling Form, click Add and then pre enter the transaction's details and it's periodicity. This form contains two extra fields:
1. Interval: You can choose from the following:
- daily
- weekly
- biweekly (every two weeks)
- monthly
- quarterly
- half-yearly
- annually
- one time payment
2. Duration: Enter the "actual" date of the first transaction in the "From" Date but the "To" date can be actual or slightly later than the schedule's end.
Opening the program on or after the scheduled dates causes the transactions reminder to display on the "start up" screen. Now you can "write" the displayed transactions to the register.
ADD THE SCHEDULED PAYMENTS (
INSERT)
o Add a new scheduled payment, enter the Scheduler form and fill in all normal transaction fields and the periodic "intervals" and schedule "duration". The program then generates and displays all the planned transactions on the right hand side of the form. There you can add, correct, or delete, any of the generated transactions.
You can also convert any "entered" transaction to a "recurring" one by right clicking on the transaction then selecting "set as a new scheduled item" from the resultant context menu.
EDITING SCHEDULED PAYMENTS (
ENTER)
Open the "Transaction writing" form and select those to be immediately edited / registered. During writing the scheduled transaction most but not all fields are editable. It is not possible to correct the periodicity interval and the from-to Duration dates. If you change the amount, it will automatically be changed for that transaction's remaining future entries.
If and when you want to extend the duration of a scheduled transaction item, right click on that item to bring up the "scheduled payments list", select "Add" and enter the desired new "end date".
DELETE THE SCHEDULED PAYMENT (
DELETE)
The scheduler module stores all the generated transactions. If you need to delete some but not all, open the list of generated transactions and delete only those required.
IMPORTANT NOTE!!!
After editing or deletion of the scheduled records it is not possible to undo these steps. Deletion of an item from the schedule list will not effect its previously written transactions.
The author is not responsible for eventual damage of the database!!!
PLANNING CALENDAR (CTRL + D)
Planning calendar offers a transparent way to view all the planned transactions. In the calendar settings, you can select the period (month and year), for the planned transactions.
In the day windows are separately summaries for the revenue, expenditure and transfers. If you want to see details about each day's summary hover the mouse cursor over a specific date and a detailed list of all the payments for that day will show.
WRITING (REGISTERING) SCHEDULED (CTRL + Y)
Whenever you open a database, the program checks whether there are any transactions planned for today's date or earlier planned transactions that have not yet been written to the Register. If any are found, it will display these transactions. You can then choose whether to write all or just some by unchecking those you do not want to write. Those remaining will remind you every time the database id opened, unless either written or deleted.
Before writing you can edit the date or amount fields of a scheduled transaction.
In the program Settings, you can set the "Show scheduled Transactions for the Next X weeks. Setting this to eg. 6 weeks causes the reminder to include all scheduled transactions for the next 6 weeks. If you chose to write them you can view your account balances up to six weeks ahead.
THE BUDGET (CTRL + B)
The monthly budget feature is very helpful to those who plan their revenue or expenses, and later compare the actuals. Comparative data (plan and actuals) are then evaluated both in numerical form (differences, the percentage), both also in graphical form.
You can export the Budget data to the Clipboard, PDF, Spreadsheet (.XLS) or .CVS file and Copy or Save the chart.
ADDITION A NEW BUDGET (
INSERT)
A dialog box appears with a list of categories and subcategories, which you can include in the monthly budget. Just select the row (subcategory of) and type in the scheduled amount. You can include a category with zero amount planned but that category must be checked off. At the end of the input and close the form, a dialog appears, in which you specify whether you want to write all values to the database or not.
Watch out, it is not possible to add a budget for a month, which is already there!
EDIT/FIX BUDGET (
ENTER)
Within the existing budget you can edit any item except the name of the budget (the month). After you close the window, the program asks you to save the data to the database.
COPY A BUDGET (
CTRL + INSERT)
Select Copy from the Budget form and just change the month. After you close the window, the program asks you to save the data to the database.
DELETE BUDGET (
DELETE)
If you delete a monthly budget, you delete all planned data in this month. Also in the budget of the following applies:
IMPORTANT NOTE!!!
After carrying out the repairs or the deletion of the record is not possible to undo these steps back. The author is not responsible for eventual damage of this program!
CASH COUNTER (CTRL + U)
If you need to calculate your cash, this function is just for such purposes. Just select a specific menu, and then you write down the values of the individual quantities. The resulting summary cash appears in the first line.
WINDOWS CALCULATOR (CTRL + K)
In the event that you need to perform some calculations, you can start the Windows calculator. Works only on Windows platform (not Linux, MacOS, ...).